Kimby, a rapidly growing day care business dedicated to fostering the unique potential of every child, faced a significant operational hurdle as their network expanded. With a deep commitment to providing a rich, supportive environment for children, their administrative processes were struggling to keep pace. The tasks of managing their diverse locations, each with its own groups and teachers, became increasingly complex. Their existing systems couldn't handle the intricate demands of occupation planning, billing, and meticulous reporting to government institutions, forcing them to rely on manual processes that were time-consuming and prone to errors.
Recognizing the need for a robust and scalable solution, Kimby partnered with BW2 to build a centralized and efficient business management platform. This collaboration was founded on the principle that the administrative tools should support, not hinder, the core mission of childcare excellence.
Leveraging the flexibility of BW2's core system, Kimby was able to create a solution tailored to the specific needs of a modern childcare organization.
The new platform introduced custom account types for children and parents, creating a clear and secure data structure that simplified communication and information management. Custom extensions were developed for each nursery site, allowing for the seamless management of individual nursery groups and teaching staff. This granular level of control enabled Kimby's leadership to have a clear, real-time overview of their entire network while empowering individual locations to manage their daily operations effectively.
Crucially, BW2 customized the contract management module to automate Kimby's unique requirements for occupation planning, billing, and government reporting. This automation eliminated a significant administrative bottleneck, freeing up valuable time and resources across the organization.
The implementation of the BW2 solution has been a resounding success. Kimby now has a powerful, centralized platform that has streamlined their operations, reduced administrative overhead, and improved overall efficiency. With the administrative burdens lifted, the Kimby team can now dedicate more of their energy to what they do best: providing exceptional care and fostering the development of the children in their nurseries.
The partnership with BW2 has not only provided Kimby with a solution for their current needs but also a scalable platform that can support their ambitious future growth.
As Kimby grew, so did the complexity of our administrative needs. We needed a partner who understood that our priority is, and always will be, the children. BW2 delivered not just a product, but a partnership. They took the time to understand our unique operational challenges, from managing parent and child data to our specific government reporting needs. The flexibility of their platform allowed us to create a solution that feels like it was built just for us. Thanks to BW2, our administrative processes are now as efficient and well-structured as our educational programs. This allows my team and me to focus our energy where it matters most: on creating a nurturing and inspiring environment for every child in our care."
— Dr. Marisabel Spitz, CEO of Kimby
